Strategy facilitation workshops
Our clients come to us with various reasons for wanting a strategy workshop.
We mainly work with the Chief Executive of the organisation. Some examples include:
- European Ethical Bank: Working with Executive team to develop umberella strategy for the whole bank. Woreking with the management teams of individual countries to develop their specific regional strategy within the wider bank’s context
- Modular building manufacturer: Developing the five year startegy for the management team of an innovative modular building company.
- City Council: Developing the strategy
- High profile fund giving charity: Linking the disparate views of strategy together. Helping the management team work through how they could leave a legacy for the charity sector as a whole.
We also work with the Directors and management team of a specific function such as Finance, HR, IT, or operations. Sometimes this is part of a wider strategy programme: sometimes to help that function develop its part of the strategy. Examples of Strategy facilitation for functional teams include:
“We achieved more as a Management team in a 2-day strategy session with you on your own, than a pair of consultants achieved in four days. That was a really effective two days.” – Lindsay Stratton, Managing Director, Unite Modular Solutions
- National water company: Asset Management Strategy for a water and wastewater assets. Key question: How do we explain our innovative asset management strategy, socialise it, and implement it during our £4bn investment programme?
- International insurer and re-insurer: Developing the strategy for positioning, managing and delivering finance in their Financial Services business. Key question: How do we bring together the finance heads across different countries, to work as a team, developing the Finance function and its strategy, as a whole?
- International oil company: For the Health & Safety team, facilitating their analysis of their strategic issues and developing a strategy with clear objectives & deliverables. Key question: How do we develop a coherent and consistent Health & Safety Strategy across three business units in differing african nations?
“That was a really effective strategy day with the Board. We are still focused on the four strategic themes that came out of our strategy workshop, two years later. ” – Hans Jensen, CEO UKWIR
“The work you did with us meant that we could have much more substantial discussions about the outcomes for our customers and the themes of our strategy” – Director, UK Water company
Some principles we apply when facilitating strategy workshops
You never walk into an empty room – there is material on the wall already:
We always interview and prepare your material before a strategy session or away-day. Your thoughts about your strategy are on the wall when you first walk in.
Why? Well if there is nothing to start with two things happen.
- First you have eight hours and eight people, then at most they get an hour each to speak and contribute.
- The first to speak on a topic will often determine the tone and nature of the rest of that conversation.
Instead, we use your existing startegy material. We supplement this with details, structured interviews about the strategic thinking with the team. This means, given a management team of 8, you will already have at least 16 hours of material on the walls. This means we can discuss where you agree and disagree.
As a result, the conversation changes from contributing and responding to others remarks… to commenting, exploring and understanding each other’s points of view.
You see where you agree, as well as where you disagree
One problem with discussions is that people tend to focus on where they disagree. They rarely discuss where they agree.
Our experience is 85%/10%/5%.
- The 85%: Our experience is that a management team will probably agree with around 85% of their view of the future, their strategy, or a list of issues. This 85% is rarely discussed. However having it on the wall so you can see that you agree, is important. It provides a basis for the discussion over where there are disagreements and differences.
- The 10%: There will be around 10% of the topics where there are differences and some disagreement. Our experience is that these can usually be resolved, in the workshop or soon after, with a good quality of conversation and good arguement. These might have been discussed beforehand. Getting them out in teh open, aired, and resolved is what creates a lot of value for a team.
- The 5%: These are the difficult ones. The real thorney issues where there are severe disagreements. In extreme cases they are the undiscussable or the elephant in the room. Sometime they are operating from a completely different belief set. Often the protagonists are framing and diagnosing the issue quite differently. If that is the case, the important strategy facilitation piece is to get these contrary opinions, evidence and differences out on the table.
It is important to recognise where we agree, and disagree. As a result….
…We actively encourage disagreement and arguments
There is no point you leaving the room with disagreements, or leaving the elephant in the corner of the room. We want to get them on the table and explore with each other why you believe different things. As Peter Drucker says, “If there appears to be universal agreement, then delay the decision and encourage dissent” because quick consensus leads to bad decisions.
High performing teams know how to disagree and have a constructive arguement. Our role, as facilitaors is to help this happen, constructively.
We give you time to talk to one another
For each strategy session we will have a plan and an agenda set out, agreed with the Chief Executive or senior Director. However we do not sacrifice quality of conversation to hit an arbritary timescale. The important piece is having the conversations. If that requires some time, unexpected in the agenda, then have them. We can always catch up later. The Quality of conversation amongst yourselves as a team, is key.
It is your strategy and your story to tell
As the session progresses, we expect the team to be contributing and presenting their ideas. We are the facilitator of the strategy discussion. Our role is not to own the content.
We want you to be testing, exploring and ultimately telling the story of your strategy. We often stand aside and let members of the Executive team lead a session or review a piece of work. That way you get to test and internalise it for yourselves.
pullquote4 align=”right” variation=”slategrey” cite=”Dr Helen Bonfield, Chief Executive, The Diana, Princess of Wales Memorial Fund”]”I like to have you facilitate our strategy discussions, because you have empathy with the team and understand how we work.” [/pullquote4]
Managing process and content
An important part of your startegy is reconciling teh parts to ensure they fit together. For instance,
- After you have identified external risks, it makes sense that you review where, in your strategy that you will address these.
- When you have set a pace of change to respond to the outside world, it makes sense to look at the performance gaps and see if the rate of change is realistic.
s you develop the startegy and strategic themes, it makes sense o
Strategy is different to strategic planning
We get fed up with people calling strategy, ‘strategic planning’. Strategy and planning are different. A strategy document is different to a strategic plan.
When we are doing strategy we have a clear model of what constitutes a strategy. We bring that to the room and help you as a team work through that model.
If a team want to do strategic planning, that is planning teh implementation of their strategy, that is usually in a second or third workshop, or on a second or third day. In the startegy part we will have done a high level first cut of timescales and achievements. That strategy planning workshop is dedicated to the planning of how the strategy will be implemented. The resources, programmes, projects, and plan. How you will communicate and socialise your strategy. The overall philosophy and specific strategy to achieve cultural and behavioural change.
Often we will run a separate 30 minute session with teh team discussing what is a strategy and what is not.